Annual Exhibition



The key objectives to holding an Annual Exhibition are as follows:-

  • to provide a structured, vehicle for members of PPS to exhibit their photographic skills to a wider audience,
  • to increase the public awareness of the society by exhibiting a selection of photographic works in the city of Peterborough,
  • to facilitate a PPS ‘Annual Exhibition/Competition’ where awards are presented. These awards cover many different genres of photography produced as PDIs or Prints,
  • to encourage, support and assist members of any skill level or knowledge to take part in the photographic exhibition experience.


The Annual Exhibition will consist of mounted prints and projected digital images (PDI).

A number of competitions are integral to the exhibition and trophies and awards apply to each class. The exhibition will be held in a suitable venue within the city of Peterborough. Note that, in the 2018-19 season, the Panel section of the Exhibition will be held separately as a stand-alone competition in the Tuesday evening programme: entries are due on 4th December 2018 and they will be judged on 11th December. The trophies will be awarded at the Exhibition opening night and the winning entries will be exhibited as usual.

The classes are: Open, Portraiture, Natural History, Action, Record, Panel, Landscape, Monochrome and New Exhibitor for which the following are awarded.

For Prints

For PDIs

In addition to these awards, the judge will award a 2nd and 3rd place and may award up to two highly commended and two commended in each section, with the exception of the panel sections where only one highly commended and one commended may be given.


  • All fully paid up members of the Peterborough Photographic Society (PPS) are eligible to enter the exhibition.
  • Prints and PDIs of the same image, or so similar as to appear almost identical, may NOT be entered simultaneously in the same exhibition. Any image (print or projected, mono or colour) may not be submitted in a future exhibition, irrespective of the format.
  • The PPS Committee reserves the right not to accept any entry in the event of it ‘not being fit for public display’. In such cases the member will be invited to provide a replacement image.
  • All entries will be judged and scored.
  • While it is intended that all winning images be exhibited, very large prints or panels may have to be omitted due to display space considerations. This will be decided by the Exhibition Secretary at that time.
  • Digital images may be projected according to the available conditions in the Exhibition venue. They will also be shown at a later date within the club’s normal Programme.
  • If a member has been unsuccessful in receiving an award, that member’s highest scoring images will be displayed in the Exhibition (subject to display space availability) In the event that there are a number of images scoring the same mark, the PPS Exhibition Secretary will select the images to be displayed after considering the content of the exhibition images.
  • All entries must be submitted to the Exhibition Secretary by the date displayed in PPS programme and website. Any entries received after the closing date will not be eligible. Entries MUST be accompanied by a correctly completed entry form and the appropriate fee.
  • The organisers will take every reasonable care of the entries received but cannot accept any liability for loss or damage, however caused.
  • Winners may keep their trophy for one year or until the next exhibition (if earlier). They are responsible for returning the trophy safely and in good condition.
  • All entries must be photographic in nature and the photographer must own the copyright of all the elements of the picture. Peterborough Photographic Society accepts no liability for breach of copyright. Entries must originate as photographs (image-captures of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally. Images entered must be entirely the work of the photographer. Composite images are permitted provided all component images meet this requirement. For the avoidance of doubt, use of images from any other source including, but not limited to, royalty free image banks and clipart are not permitted.
  • By submitting images for the exhibition it is deemed that you have accepted the terms and conditions of entry.
  • In the unlikely event that a member wishes to make a complaint against a winning entry then the PPS complaints procedure must be adhered to.
  • Responsibility for selecting the appropriate class rests entirely with the entrant. The Exhibition Secretary may advise an entrant if he/she considers an error has been made by their choice of class. The exhibition judge will assess work in the class of entry only and will be advised of the entry criteria beforehand.


Members should submit entries in the sections most appropriate to their images.

There are 5 specific sections:

Portraiture (Mono or Colour) - People should be the dominant feature and the person(s) portrayed should be the major element of the image. In addition to traditional studio portraiture, candid figure studies and people in leisure pursuits etc. are welcome. The likeness, personality, and mood of a living subject should be shown. Portraiture is not restricted to head and shoulders and may include just a part of the face, a back view or even a full length study.

Natural History (Colour) It was decided at AGM, that any PAGB Nature definition should be adopted by PPS. As such the PAGB state that Nature need not be Wildlife. For the avoidance of doubt, please check the PAGB website for updated changes. or

Record (Mono or Colour)  - Photographs that are a straightforward representation of the subject, (e.g. architecture, places, objects of interest) fit into this class.  Detail and clarity along with technical quality are paramount.

Action (Mono or Colour) - Images depicting movement, such as car racing, sports action, etc.

Landscape (Mono or Colour) – Landscape, Seascape, Cityscape, etc. A landscape comprises the visible features of an area, including physical elements such as landforms, the sea, living elements of flora and fauna, abstract elements like lightning and weather conditions.

Monochrome (Mono)It was decided at AGM, that any PAGB Monochrome definition should be adopted by PPS. For the avoidance of doubt, please check the PAGB website for updated changes. or

In addition to the above there is a section for images than CANNOT be classified in any of the above sections.

Non Classified (Mono or Colour) - All images not defined in any of the above may be entered in this class. This section is intended for entries that CANNOT be classified in any of the above sections.

Finally, specific sections covering Panel and New Exhibitor are covered below. or

New Exhibitor (Mono or Colour) - This class is only open to members who have not previously entered the Peterborough Photographic Society Annual Exhibition. This class is designed to encourage members to enter the Annual exhibition, even if they are new to Photography. It is not designed for new members who have joined from other Societies where they have had direct experience in Club, National or International Exhibitions.

NB This does not preclude those New Members from entering other sections within the exhibition.

Panel (PDI and/or Print)- This section will be judged separately from all other Exhibition entries so that members may enter up to three panels in both Print and PDI sections and will be a feature of the normal evening programme. The judge does not have to be the same as for the individual images in all other categories as a specialist panel judge may be booked. However, Exhibition trophies and certificates will be awarded and all other Exhibition rules will apply.

A panel consists of three, four or five images with a linked theme e.g. subject matter, technique, story line etc. The panel can be all portrait format, all landscape format or a mixture of both. For prints, each image should be labelled and contain the photographer’s name, image title and the number according to the layout of desired display by the photographer.

NB  With respect to a PDI panel, an additional image is required to show the layout.  This image will be used to reproduce any winning images in the Exhibition catalogue or PPS produced slideshows.


A member can submit up to 25 individual PRINT entries.

Prints may be mounted an any suitable colour mountboard.

Each entry must bear the photographer’s name, a title and the class entered on the reverse.

It is preferred that all prints be mounted using the ‘standard size’ mount of 40cm x 50cm. Larger prints can be accepted, but the exhibition secretary may insist that the storage, transportation and any display considerations be organised by the entrant.

Please supply a jpeg file for each PRINT entry. This jpeg image will be used to reproduce any winning images in the Exhibition catalogue or PPS produced AVs. The jpeg format should be as per the PDI entries below.

Projected Digital Images (PDI)

A member can submit up to 25 individual PDI entries.

Digital images may be captured by a digital camera, mobile phone or by digital scanning (by photographer or lab) of negatives, slides or prints.

The images for judging will be projected by a digital projector in landscape format at a screen resolution of 1600 x 1200 pixels. Images must therefore, be no more than 1600 pixels wide and no more than 1200 pixels high, including any border or frame around the image. 

Care should be taken to ensure that the above format is correct. Incorrectly formatted entries may not be judged.

Images should be saved on a CD or Memory Stick as ‘jpg’ or ‘jpeg’ with sRGB colour space or simply emailed to the Exhibition Secretary.  Each CD or Memory Stick must be clearly labelled with the photographer’s name, contact telephone number and email address (if applicable), by using a permanent marker pen on the top surface of the CD or Memory Stick.  The filename of each must be the title as saved on the CD and be preceded by the image number as follows:

Image 01 (title) (class) (photographer initials)


Entry fees for both print and PDI are as detailed below: Cheques should be made payable to "Peterborough Photographic Society."

No. of images entered Fee payable
1 – 10 £5
11 -20 £10
21 – 27 £15

Updated: May 2019